Project Coordinator (#NY-HC-PC-02)

We are seeking a Project Coordinator in our Kingston, Jamaica location. This incumbent should have excellent communication and coordination skills and will thrive in a collaborative team-based environment, supporting the management, timelines, and client demands of several projects and tasks within large a team.

Main responsibilities include but are not limited to:

• Provide administrative support to the project managers and technical staff in the assigned group, facilitate coordination for multiple projects which may include scanning, filing, scheduling meetings, taking, and preparing meeting minutes, archiving of documents, formatting documents.
• Assist Project Managers with initial project setup, processing forms required for project start/completion.
• Project Coordinator tasks including updating project schedules, coordinating schedules for team site visits, processing client comment responses, coordinating with expeditor for agency filing forms, drawings, and approvals.
• Accurately manage and track milestones and documentation of each project.
• Maintain Request for Information, Additional Work Authorizations, submittals, contract drawings and contacts for the project team.
• Obtain, submit, and track submittals.
• Coordinate client subconsultant approval process, tracking subconsultant agreements.
• Review Certificates of Insurance for compliance with contracts/ track insurance requirements.
• Work with accounting personnel to verify incoming payments and timely issuance of payment vouchers, Support invoicing; – review, reconciliation, and collection of back-up documentation.

• High School diploma or Caribbean Secondary Education Certificate (CSEC)/Caribbean Advanced Proficiency Examination (CAPE) required. Associate degree (A.A./A.Sc.), or bachelor’s degree preferred.
• Minimum of 5 years’ experience in administrative support positions.
• Clear understanding of project executive and time and task tracking.
• Marketing, proposal preparation, or project management experience is ideal.
• Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Outlook, ProCore, and other document/client/project management systems is a plus.
• Excellent communication skills and the ability to communicate thoughts and ideas in an accessible way, both verbally and in writing.
• Strong initiative—the willingness and ability to succeed in a collaborative, team-based environment.
• Ability to manage time appropriately and multi-task with multiple projects to meet deadlines.

 

Applicants will only be contacted if selected to interview.